Summary Report Third Workshop Series on Strengthening Scientific/Research for AIPA Member Parliaments “Organizational and Operational Structure” 14 – 15 April 2015

05 October 2017

Summary Report
Third Workshop Series on Strengthening Scientific/Research
for AIPA Member Parliaments
“Organizational and Operational Structure”
14 – 15 April 2015
The Indonesian House of Representatives, Jakarta, Indonesia

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Introduction
The third and last part of workshop series on “Strengthening Scientific/Research Services of AIPA Member Parliaments” was jointly organized by ASEAN Inter-Parliamentary Assembly (AIPA) and the Deutsche Gesselschaft fur Internationale Zussamenarbeit GmbH (GIZ) from 14 to 15 April 2015 in Jakarta. The workshop was attended by representatives from 8 ASEAN countries, namely: Cambodia, Indonesia, Lao PDR, Malaysia, Myanmar, Philippines, Thailand, and VietNam.
This workshop is one of the activities in Component Two of the project on Capacity Development for the ASEAN Inter-Parliamentary Assembly (AIPA), namely Human Capacity Development. The expected outcome of the workshop is to produce Draft Concepts on the strengthening of the scientific/research services for each AIPA Member Parliament participating in the workshop program, leading up to a Final Concept for each parliament. It was facilitated by Dr. Stephen Sherlock, a Political Governance Consultant based at the Australian National University.

The program activity of the workshop is attached as Annex A

Participants
The workshop was attended by the following participants: Mr. Meas Siphandorn and Mr. Prakath Penh from Cambodia; Prof. Poltak Partogi Nainggolan, MA., Dr. Inosentius Samsul, SH., MH., Dr. Indra Pahlevi, SIP., M.Si., and Ms. Dina Martiany from Indonesia; Mr. Phetla Thantavongsa and Mrs. Pankham Khagnong-Ek from Lao PDR; Mr. Asri Adnan and Mrs. Amy Tam Lay Choon from Malaysia; Mr. Zaw Hein and Mr. Kyaw Kyaw Aung from Myanmar; Atty. Hazel Anna Lou S. Nachura-Gallardo and Mr. Manuel P. Aquino from the Philippines; Mrs. Siwaporn Sukaead, Mr. Saritpon Satawedin, and Mr. Wittawat Hompirom from Thailand; Mr. Hoang Minh Hieu and Mr. Ba Dinh Truc from VietNam.

The complete list of participants and panellists is attached as Annex B

Remarks
Opening Remarks from Hon. Mr. P.O. Ram, AIPA Secretary General
In his Opening Remarks, Hon. Mr. P.O. Ram noted that the projects set out in the implementation agreement between GIZ and AIPA are being succesfully completed, benefiting all AIPA Member Parliaments. The workshop on “Strengthening Parliamentary Scientific/Research Services” is one of those projects. He mentionedthat other workshops on various other topics organized by AIPA Member Parliaments have also either been completed or are being completed. The results, taken together, will provide a rich source of inputs, producing a total of six publications of AIPA.
He also mentioned that the series of workshop has raised and generated a lot of interest among fellow researchers in several Member Parliaments who have expressed a desire to network and exchange views, including institutionalizing the method of conducting research. Lastly, he encouraged all the participants to help achieve what is required from each of AIPA Member Parliament to see through what are contained in AIPA Statutes and in the various resolutions passed by the General Assembly.

The full text of Hon. Mr. P.O. Ram’s Opening Remarks is attached as Annex C

Welcome Remarks from Hon. Ir. H. Teguh Juwarno, M.Si., Vice-Chairperson of the Inter-Parliamentary Cooperation Bureau of the Indonesian House of Representatives
In his welcome remarks, Hon. Ir. H. Teguh Juwarno, M.Si. highlighted the strategic possibilities ofthe workshop to build a network of cooperation and links amongst AIPA parliamentary staff to share comparative data and analysis on ASEAN. He expressed his expectation that the draft Action Plan could be forwarded to this year’s General Assembly of AIPA for consideration and adoption. He further mentioned that this year is an important year for ASEAN since it will enter into a rules-based community of shared values on norms, starting with the launch of the ASEAN Community in 2015. The ASEAN Community must be viewed as a process rather than an event, in which progress is seen as continuous improvement.
He emphasized that smooth implementation of the ASEAN Community requires consultation and intensive communication between ASEAN and AIPA as strategic partners. Efforts should be made to use the experience of important parliamentary bodies like AIPA to gradually create a concentrated network for parliamentary research in the South East Asia region. He concludedhis remarks by saying that the research network amongst parliamentary researchers would provide a platform for economic and social experts from AIPA to exchange views and to help ASEAN to prepare for integration. Furthermore, he encouraged all the participants to not only develop the relationship during the workshop, but to nurture it beyond the workshop.

The full text of Hon. Ir. H. Teguh Juwarno, M.Si.’s Welcome Remarks is attached as Annex D.

The Workshop
Discussion on the Establishment and Development of an AIPA Network of Information, Research, and Specialist Staff
At the second workshop, one of the major outcomes was the agreement amongst all participants to the proposal for the development of a network of cooperation and interchange between the scientific/research services of AIPA Member Parliaments. Delegates from Indonesia, the Philippines, and VietNam agreed to take the responsibility of developing, advancing and drafting documents for the formation and operationalization of a network.

During the third workshop, these documents were presented to the workshop with the aim of seeking inputs and recommendations from other participants. Participants atthe workshop agreed to form an online network group of parliamentary researchers with the objective of exchanging, sharing and up dating knowledge and information on parliamentary supporting services. The network is expected to be the foundation for the eventualcreation of an AIPA-based organisation of parliamentary staff who provide specialist support to parliament.

In the meantime, participants in the network from each AIPA member parliament will put forward the name of an individual researcher to act as a focal point for each parliament. This will facilitate continuing review and suggestions about advancing the development of the network and provide a framework for organising further plans and activities.

In line with the proposal to develop a network, a plan to build an AIPA Intranet System is undergoing preparation and is expected to be in operation before the end of 2015. The AIPA intranet will become a service point which can be utilized by AIPA parliamentary research staff. AIPA Member Parliaments would allow individual researchers to share information with others and for all scientific/research services of AIPA Member Parliaments to have access to pool of resources.

The Full text of presentation by GIZ Technical Assistance Coordinator Mr. Bernardo Agawin Jr.

is attached as Annex E

Association of Parliamentary Librarians of Asia andthe Pacific (APLAP)
The Association of Parliamentary Librarians of Asia and the Pacific (APLAP) is an organization for library and research staff in parliaments in Asia and the Pacific. It was established in 1990 to encourage cooperation and knowledge-sharing between bodies that provide library and research services to Asia-Pacific parliaments. Its tasks include developing and sharing methods and approaches for improvement in services provided to members of parliament. APLAP arranges regular conferences and training days.
APLAP’s members come from 38 countries, with the Executive Committee as the highest power. The Executive Committee consists of a president, two vice presidents (one from Asia and one from Pacific), a treasurer and a secretary. The current President is Ms. Dianne Heriot, the Parliamentary Librarian of the Australian parliament. The current APLAP Vice President for Asia, Mr. Widya Chalid, a librarian at the Indonesian House of Representatives, provided a presentation to the third workshop about the origins and activities of APLAP. Understanding the experience of APLAP was very useful input for workshop participants discussing the proposed formation of a network of researchers in AIPA member parliaments.

The Full text of the presentation on APLAP by Mr. Widya Chalid is attached as Annex F

The draft resolution, discussion note, and operationalization of action plan are attached as Annex G :

G.1. Formation of the Association of Parliamentary Staff, AIPA-SS-1

G.2. Operationalizing and Action Plan

G.3. Discussion Note on a Proposed Network

AIPA Members Parliaments’ Action Plans
During the second workshop, participants from each AIPA member parliamentwere asked to draft action plans about the strengthening of their respective research services. Topics in the action plans included the structure of the parliament and scientific/research services, human resources, funding and budget, range and type of services offered, client/user relations, quality control and monitoring & evaluation (M&E), management and leadership, networks and contacts, and technology. At the third workshop, draft action plans were discussed again to determine the applicable strategy and measures which can be taken to implement the plans.

The complete Countries’ Action Plans are attached as Annex H :

H.1. Brunei Darussalam

H.2. Cambodia

H.3. Indonesia

H.4. Lao PDR

H.5. Malaysia

H.6. Myanmar

H.7. Philippines

H.8. Singapore

H.9. Thailand

H.10. Vietnam

Issues in ASEAN Integration and the Role of AIPA Parliaments
Towards the conclusion of the workshop, special remarks was delivered by Hon. Dr. AKP Mochtan, Deputy-Secretary General of ASEAN for Community and Corporate Affairs. He highlighted that as ASEAN is approaching ASEAN Community 2015, significant progress in the Three Pillars have been achieved. He further emphasized that the economic Pillar has been the strongest Pillar of ASEAN to date. If ASEAN were a single entity, it would rank as the seventh largest economy in the world. Efforts to enact a Free Trade Agreements (FTA) of ASEAN are in place. In addition, cooperation with ASEAN Dialogue Partners is being enhanced.
He also mentioned that as a whole, the ASEAN Community 2015 is a process, not an event. Furthermore, since ASEAN is also very committed to evolve into a more rules-based and people-centered organization, it needs the effort of each ASEAN Member States, ASEAN entity and ASEAN citizen. Amongst the most important stakeholders are parliamentarians, as they are the drafters of legislation and the oversight body who play a vital role for the achievement of harmonization of laws through adoption and interpretation of resolutions into national laws passed at the ASEAN Summits and AIPA General Assemblies.

Closing
Closing Remarks from Hon. Dr Winantuningtyastiti, Secretary General of The Indonesian House of Representatives
In her closing remarks, Hon. Dr. Winantuningtyastiti recalled that during her remarks in the second workshop, she had mentioned the proposal for the development of a network of cooperation and interchange between the research services of AIPA Member Parliaments and the drafting of Action Plans. She welcomed the idea for parliament researchersto group themselves in a network that will benefit AIPA and its members.
Shecongratulated all the participants and the facilitator for fine-tuning the Action Plans as well as expressed her hope that the workshop result could be proposed to the 36th General Assembly of AIPA in Malaysia in September 2015, to be adopted and implemented by all AIPA Member Parliaments. She also conveyedher appreciation to the ASEAN Inter-Parliament Assembly (AIPA), Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) and Hanns Seidel Foundation (HSF) for their collaborative works in initiating and arranging these series of workshops.
Furthermore, she extended her appreciation to all participants from AIPA Member Parliaments for the hard work and commitment to the workshopand to theparties involved which were AIPA Secretariat, German Embassy, GIZ, HSF, resource persons and all the facilitators.

The full text of Hon. Dr. Winantuningtyastiti’s Closing Remarks is attached as Annex I

Conclusion
This third and final workshop on strengthening the research services of AIPA member parliaments was a highly successful example of cooperation and information-sharing amongst staff of the respective parliaments. The first major outcome was advancement of the proposal for the creation of a network of specialist staff in AIPA member parliaments and the second was the composition of Action Plans for the strengthening of research services in a number of AIPA member parliaments. These achievements will form the basis of continuing activities that will contribute to the process of ASEAN integration in the legislative branch of government, through the mechanism of interaction between AIPA member parliaments.

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